RAPTOR VISITOR MANAGEMENT

What is the Raptor system?

Raptor is an internet based program and allows schools to take the driver’s license of individuals, scan through a reader, and automatically log the visitor’s name, address, and partial driver’s license number into a visitor database. Once the visitor is approved, Raptor will print a visitor name tag with name, photo, time, and destination for visit.

As Raptor logs and builds database and the identification badge, Raptor searches all registered sex offenders databases in 50 states and will return with any potential matching offenders along with a picture of the registered sex offender, if it is available. This search is done by name and date of birth only, so it may give a potential match of an individual with the same name and date of birth but may not be the same individual visiting the school.

How does the Raptor System work?

Driver’s license information is compared to a data base that consists of registered sex offenders from all 50 states. If a match is found, campus administrators, and law enforcement personnel can take appropriate steps to keep the campus safe.

Why is Warren Township using the Raptor System?

Warren Township Schools will use the Raptor Visitor Management System to build on our program of safety for students and staff. Part of keeping students and faculty safe is knowing who is in our building at all times and the Raptor system will allow us to do that. Our goal is to keep a balance between being a welcoming school and maintaining the safety of our students and staff. We have secure single point entrances at all of our schools. However, everyone enters a lobby that is out of the elements first, before waiting to enter the building. Once inside a building, visitors are greeted by our staff at the front office or welcome center. These employees will then assist our parents and visitors during their visit.

Who will get checked?

Any visitor to the building will need to be scanned, a badge printed, and worn by each visitor. Example visitors include parents for conferences, outside vendors, classroom visits, etc.

What type of ID will visitors need?

Any state / government issued identification card will be accepted i.e. driver's license, BMV identification card, passport, military ID.

What other information is the school taking from the visitors’ identification?

Raptor is only scanning the visitor’s name, date of birth, partial license number, and photo for comparison with a national database of registered sex offenders. Additional visitor data will not be gathered and no data will be shared with any outside company or organization.

What if the person forgets ID or does not have identification?

A school administrator can question the individual and explain the process to them. The administrator, based on the knowledge of the person and situation, can make a determination to allow entry or refuse access to the facility and/or a student, or at the administrator’s discretion, the student and visitor can meet in the office.

What happens if a visitor is denied access?

Office staff will notify the principal that visitor has been denied visitor access via Raptor. The administrator may be reached via a Private Alert or through an Emergency Button in Raptor or any other safe mode of communication.

The principal or designee will review the identification of the potential match and verify via picture on ID and picture in Raptor database. If a match is confirmed, or a potential match remains a concern, the principal will communicate with visitor and confer with Warren Police for additional information regarding the issue. The administrator is asked to assist where there is a potential concern to protect the privacy of visitors. At any time you feel unsafe contact Warren Police. If it is an emergency, contact 911.

How does the administrator determine a potential match?

The Raptor system will provide possible sexual offender match(es) with as many details as possible including height, weight, age, birthdate, photo. If a photo is not available through Raptor and you do not feel comfortable granting access to the visitor, you can direct the visitor contact Human Resources at the Warren Education and Community Center, or you may escort visitors for the duration of the visit.

Why would a person be denied access via Raptor?

A visitor has been identified as a possible match on the sexual offender database for all 50 states or on the MCS database. The custom MCS database is similar to the sex offender alert except the matching criteria may only include first name, last name, and date of birth. A custom alert may include custody issues, banned visitors, restraining order, etc.